Open XLSX File

Database in XLSX

One of the capabilities that office documents have, including those created as a XLSX spreadsheet, is that we can use them for many types of documents with different functionalities. For example we can use them as databases. A database based on XLSX can be built in multiple different ways. Excel is very practical to generate estimates, invoices, and even to create, clean and segment a database file. In fact, Excel is a tool that allows you to filter the data, group elements with common aspects or deduplicate repeated values. It is also an exceptional calculation tool that, when used well, is very powerful and intuitive.

Create an Excel database

Before starting

The first step will be to obtain the data from different sources. Take some time to think about what we expect from the archive and what we are aiming for. Thus, it will be easier to do it and to know the categories that need to be integrated.

Database creation: create the tables

Once the information for the creation of your database has been obtained, you will only have to go to Excel to create a table that includes, in an organized way, the data obtained.

If needed, we can organize the data. To do this select the column and use the "sort and filter" -> "filter" function, which will automatically sort the column.

Creation of the database with excel: Data integration

Once the categories are created, the data must be integrated. Enter each data in each row respecting what is marked in the column. If you don't have enough data, take concrete actions seeking to expand and improve your database. XLSX files are data matrices that support almost any type of numerical or string values, therefore, categorizing the data is a task that you must do carefully, to avoid errors.

Use multiple sheets as tables

You can use a different sheet as a table, which have the function of relating to each other by making referential calls.

The dimensions or functionality of a database in XLSX is at your discretion. You also need to take into account that there may be some limitations on accessibility or data transfer speed. However, for most applications, both desktop and web, Microsoft Excel is quite powerful tool to create databases.